ABOUT THE ROLE

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

At Legends Global, we love events, it's what we do. It's a part of our DNA and what drives us.

This role involves:

• Providing full administrative support to the Legal Department.

• Maintaining the legal filing systems.

• Coordinating the flow of information internally and with other departments.

• Preparing and keying in correspondences and legal documents.

Key Areas of Responsibility:

Administration

• Manage administrative tasks such as filing and submission of legal documents.

• Prepare and key in correspondence and legal documents.

• Assist in the preparation of regularly scheduled reports.

• Maintain and update the legal tracker system.

• Manage department administrative work, such as contract approval forms and receipt of documents.

• Ensure all legal documents are maintained and archived as per internal policy.

• Manage and maintain contract databases, ensuring all contracts are accurately recorded and deadlines are met.

• Manage any other administrative tasks as requested by the manager.

Quality Assurance, Compliance & Effectiveness

• Ensure compliance with legislation and company policy.

• Maintain adequate control measures for risks.

• Foster understanding and commitment of staff to policies, processes, and procedures.

• Maintain current knowledge of relevant legal information, best practice, compliance, and regulatory changes.

• Implement effective corrective and preventive actions to maintain effective processes.

• Drive continual improvement of processes and procedures.

Health, Safety and Environment

• Maintain a current working knowledge of operational associated hazards and controls.

• Possess an up-to-date knowledge of Coca-Cola Arena policies, and any associated regulations, local laws, standards, codes of practice, or guidelines.

• Ensure resources and processes are available and used to minimize HSE risks, and receive/respond to information about HSE incidents, hazards, and risks in a timely manner.

• Maintain full awareness of the Dubai Fire & Emergency Evacuation Procedures.

• Stay familiar with the location of emergency exits and fire-fighting equipment.

• Participate in the management of any incident or emergency as directed by the nominated warden.

• Report all incidents to your manager and HSE personnel.

Other duties as directed by the Legal Counsel

• Ensure accurate and timely completion of tasks.

• Demonstrate flexibility and willingness to undertake activities.

• Carry out duties of other members of the department during their absence.

As part of our commitment to national talent development, this position is open to UAE National applicants, and we strongly encourage qualified professionals to apply.

This role is on a freelancer agreement, and it requires the candidate to have their own visa / sponsorship. A detailed job description can be found below.

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

You should have:

Qualifications:

• Legal Assistant certification or diploma or a related field preferred.

Experience:

• Minimum 2-years’ experience in similar role.

• Previous experience in the UAE, preferably in the event industry.

• Excellent oral and written communication skills.

• Fluent in English.

• Arabic is a plus.

Skills and Knowledge Requirements:

• Ability to work unsupervised

• Strong presentation and communication skills

• IT literate including the full Microsoft Office Suite

• Ability to work with multicultural team

• Listening skills

• Creative thinking

• Influential communicator

Personal Qualities:

• Friendly and amicable personality.

• Excellent listening and communication skills at all levels.

• Excellent internal and external stakeholder management skills.

• Excellent personal presentation and grooming.

• Willingness to work as a team member and accept direction.

• Can do attitude without compromise of safety.

• Ability to work under pressure and meet deadlines.